This person is under the direct supervision of the Director of IDD Services. This person is responsible for clerical and administrative support for the IDD Division. Duties include those of typing reports and letters, bookkeeping, preparing statistical computer reports, requesting, filing, and maintaining supplies, answering telephone calls and taking messages for Director, and oversight duties related to vocational payroll. Functions as the Administrative Assistant to the Director of IDD, responsibilities to include maintaining tracking files as well as keeping all filing for the Director up to date. Responsible for taking minutes for various committees and meetings as assigned by the Director. Functions as the QA position for HCS, TxHmL and GR billing functions. 

ESSENTIAL TASKS AND PURPOSES: 

• Responsible for billing for HCS adaptive aids and minor home modification services in the specified time frames. 
• Assure timely submission of billing, attaining a 30-day billing from submission with no more than two months exception as needed 
• Review of billing and late services reports to assure integrity of source documentation and billing submitted for reimbursement. 
• Follow the identified procedure when errors are identified in the billing information. 
• Send a monthly report to the Service Coordinators and Program staff. 
• Work with state HCS Authority and provide any information requested. 
• Keep the client movements updated. 
• Attend required training and maintained current knowledge of the billing process. 
• Develop and submit any requested reports or documentation. 
• Responsible for the ICF pharmacy reviews. 
• Review of billing to assure integrity of source documentation and billing submitted for reimbursement. 
• Follow the identified procedure when errors are identified in the billing information. 
• Work with HHSC and provide any information requested. 
• Attend required training and maintained current knowledge of the billing process. 
• Develop and submit any requested reports or documentation. 
• Bill the appropriate consumer by the 15th day of the following month for any charges they may owe. 
• Record and track all payments received. 
• Responsible for billing for TxHmL adaptive aid and minor home modification services in the specified time frames. 
• Assure timely submission of billing, attaining a 30-day billing from submission with no more than two months exception. 
• Review of billing to assure integrity of source documentation and billing submitted for reimbursement. 
• Follow the identified procedure when errors are identified in the billing information. 
• Send a monthly report to the Service Coordinators of any IDRC and IPC that need to be submitted in the next 60 days. 
• Work with state TxHmL Authority and provide any information requested. 
• Keep the client movements updated. 
• Attend required training and maintained current knowledge of the billing process. 
• Develop and submit any requested reports or documentation. 
• Responsible for compiling, completing, and reporting all Vocational Payroll activity within specified time frames. 
• Assure timely completion of Vocational payroll. 
• Review of vocational payroll data entry to assure integrity of source documentation and hours worked submitted for payment. 
• Follow the identified procedure when errors are identified in the vocational payroll information. 
• Send a bi-monthly report to WTC accounting department in accordance with established timeframes. 
• Work with WTC IDD Service areas to provide any information requested. 
• Keep the client movements updated. 
• Attend required training and maintained current knowledge of the GAT and VP2000 payroll process. 
• Develop and submit any requested reports or documentation. 
• Maintain system with most up to date information, pay codes, and consumer information. 
• Performs other duties as assigned

ESSENTIAL WORK BEHAVIORS: 

All employees are expected to comply with all West Texas Centers (WTC) Policies and Procedures. This includes but is not limited to the following: 

• WTC Code of Conduct Policy and reporting requirements
• WTC Corporate Compliance Policy, related procedures and reporting requirements 
• Abuse, Neglect & Exploitation Policy and reporting requirements 
• Standards for Employees Policy 
• Property and Equipment Policies and related procedures 

Staff will establish and maintain effective work relationships with individuals served and their families, supervisors, co-workers, and visitors by demonstrating cooperative, courteous, and respectful behavior. Staff will adhere to rules outlined in Confidentiality Statement signed by employee and follow Information Services policy/ procedure guidelines related to security and accountability as a user of WTC network and software application technology. 

All team members will promote and ensures safety guidelines are followed for the work environment by maintaining clean, neat, organized and safe work areas. This includes but is not limited to the following: 

• Safety concerns are reported to supervisor immediately upon discovery and/or corrected. 
• Identifies and reports any unsafe factors in the environment. 
• Reports and/or corrects safety hazards in the work area. 
• Utilizes universal precautions when handling all blood and body fluids. 
• Adheres to all standards, policies and procedures of infection control. 
• Universal precautions are utilized in accordance to WTC policy and procedures. 

Team Members must have and maintain a driving record that is acceptable for insurability through the Center's insurance carrier.  Staff must maintain a safe, inspected and road-worthy vehicle and have a valid Texas Driver's License. Staff must notify supervisor immediately of any driving violations or citations received from law enforcement with no evidence of failure to report. Must meet the criteria that indicate a commitment to safe and responsible driving as defined by the Texas Risk Management Fund.